Muadix — we run your company's accounting
Muadix is an accounting service that connects financial data, banking, KSeF, ERP, CRM and documents in one environment.
We are an accounting team working on our own dedicated system — built around your organisation's real processes and integrated with the tools you already use.
As a result, your accounting runs on up-to-date data, and our system — based on event-driven architecture and RAG technology — watches what happens in your company and reacts when it matters.
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One accounting. All financial data.
In most companies, the information needed for accounting and financial management is scattered across many different places.
Our system connects these sources into a single financial data layer. Thanks to that, our accountants — and you as the owner — work on one up-to-date picture instead of manually combining data from multiple systems.
Accounting that reacts to events
Traditional accounting waits for documents and month-end. Our system works differently — event-driven architecture lets it react to business events the moment they occur.
An event can be
Example — an event triggers processes automatically
Finances in real time
As a client you see the current picture of your company's financial condition. Indicators update automatically as new data arrives.
Revenue
PLN 485,200
+12%
Costs
PLN 312,800
-3%
Result
PLN 172,400
+28%
Cash
PLN 89,500
+5%
The RAG System proposes a journal entry
LivePurchase invoice FZ/2026/0142
Supplier: TechComp Sp. z o.o. · IT services · PLN 12,300.00 net · VAT 23%
“Similar invoices from TechComp were posted to account 610-04 (IT services). Company policy requires settlement in the month of issue.”
| Debit account | Credit account | Description | Amount |
|---|---|---|---|
| 610-04 | — | IT services (cost) | 12,300.00 |
| 221-01 | — | Input VAT 23% | 2,829.00 |
| — | 210-01 | Supplier settlement | 15,129.00 |
What can the RAG System do?
Technology that knows your company
Our accountants work with a RAG-based system — Retrieval-Augmented Generation — that combines AI capabilities with knowledge belonging to your organisation. Analyses and answers are produced in the context of your specific company, not as generic model output.
How it works
Every query first goes to a semantic search engine that selects the most relevant document fragments. The answer is built solely on them.
What the base contains
Full texts of professional tax and accounting articles: expert commentary, interpretations and analyses of regulatory changes.
Always up to date
New materials are added to the base automatically every week — the RAG System's knowledge is continuously updated.
Regulation versioning
Regulations are stored with their effective dates — the RAG System selects the correct version for the analysed date.
You don't have to ask. We inform you.
Classic accounting answers when you ask. Our system monitors financial events and automatically triggers analysis — and we let you know before a problem grows.
You don't have to check every indicator daily. We draw attention where a problem appears.
Our system can:
- check the contractor's payment history
- analyse the value of their receivables
- assess the delay's impact on cash flow
- check previous delays
- generate an alert
- propose next steps
Ask about your company
As a Muadix client you can ask about your finances in natural language. The system pulls the needed data from the right sources, runs the calculations and presents the result in a clear form.
Numbers are never guessed
At Muadix we separate knowledge, data and interpretation. When you ask about a balance, receivables or cash flow, the language model does not try to “guess” the result — the system runs the right financial tool, fetches current data and only then prepares the answer.
RAG
provides context and knowledge
Financial system
provides real data
Analytical tools
perform the calculations
AI
interprets results and communicates them to the user
From data to action
Our system connects four layers — the technology works in the background, we run the accounting.
Data
Bank, KSeF, ERP, CRM, accounting, documents and internal systems.
Events
The system detects what has just happened in the company.
Knowledge
RAG provides context from documents, procedures and organisational knowledge.
AI
The assistant analyses the situation, explains it to the user and can trigger the right process.
Cash flow before the problem appears
Financial history tells you what has already happened. We also focus on what may happen in a few weeks or months — we prepare cash flow forecasts and analyse scenarios: optimistic, realistic and pessimistic.
You can check, for example
- what happens if sales drop
- the impact of a large client paying late
- when a liquidity gap may appear
- how the situation changes after hiring new staff
- the effect of a planned investment
Automation instead of manual re-entry
Our system integrates tools that used to work separately. Data flows between systems without repeatedly entering the same information by hand.
We work with what you already have
Working with Muadix does not require replacing your IT environment. Our system acts as a layer on top of the tools you already use.
If you already have a good invoicing or accounting solution, we will use it instead of replacing it.
A service tailored to your company
Every company has different processes. That is why we do not assume one ready-made scheme fits everywhere. Based on analysis, we configure a service matched to your organisation.
At the start of cooperation we analyse
Support that grows with your company
Muadix supports businesses at successive stages of development.
Start
Company formation, choosing accounting, configuring tools and first financial processes.
Accounting
Full accounting service, KSeF, taxes and documentation.
Analytics
Cash flow, KPIs, management reporting and profitability analysis.
Automation
System integrations and elimination of manual processes.
Financial OS
A dedicated financial system matched to the company's processes.
In-house finance department
Processes, tools, recruitment and handover of ready financial infrastructure to the organisation.
Scope of service
Cooperation can start with a single area and expand gradually.
Technology that works in the background
Our system is built on an architecture enabling advanced integrations and automation — but technology is our job. You see the results: up-to-date data and smooth accounting.
Security and control
Financial data requires special protection. We work in line with GDPR requirements and take care of the security of our clients' business data.
Who is Muadix for?
For companies that have outgrown simple Excel spreadsheets and are looking for accounting that gives real insight into finances — without building an in-house department and without deploying heavy systems.
It works especially well in organisations that
- have many data sources
- prepare reports manually
- struggle with cash flow control
- want to automate accounting and finance
- use several different systems
- are developing their own finance department
- want to use AI on their own data
Don't replace everything. Connect what already works.
Cooperation does not have to start with full service. Sometimes the greatest value comes from connecting existing tools and automating a few key processes — then growing the cooperation together with the company.
We can start cooperation with a single area
How our system works
Event-driven
answers: what just happened in the company?
Data
answers: what is the real situation?
RAG
answers: what is the context?
AI
answers: what does it mean?
Automation
answers: what to do next?
That is the idea behind Muadix
Accounting that does not just store data — accounting that understands what is happening in your company.
Entrust your accounting to specialists
You don't have to change your tools or build a finance department from scratch. We will analyse your processes and current systems, then propose a service matched to your organisation.
Frequently asked questions
Answers to the questions we hear most often from business owners.
Do you serve companies outside Milanów and Parczew?
Yes. The office is located in Milanów (Parczew county, Lublin voivodeship), but we run accounting remotely for companies across Poland — documents, contact and reports all work fully online.
How does Muadix differ from a traditional accounting office?
We are an accounting team working on our own system based on AI, RAG and event-driven architecture. The system reacts to events in your company (a KSeF invoice, an account movement, a missed deadline), so accounting runs on current data and we inform you about problems before they grow.
Do I have to change my systems — ERP, invoicing, bank?
No. Our system integrates with the tools you already use — ERP, accounting systems, KSeF, banking, CRM, Excel spreadsheets. If you have a good invoicing solution, we will use it instead of replacing it.
What does starting cooperation look like?
At the start we analyse your document workflow, data sources, IT systems, reporting process and KPIs. Based on that, we configure a service matched to your organisation.
Can I start with one area instead of full service?
Yes. Cooperation can begin with a single area — e.g. accounting services, KSeF automation, bank-to-receivables integration or a management dashboard — and grow together with your company.
Are AI-generated figures reliable?
Yes — numbers are never guessed by the AI model. The system runs financial tools on your company's real data, performs the calculations, and AI only interprets the results and presents them in a clear form.
Accounting close to you
Our office is located in Milanów — in Parczew county, Lublin voivodeship. We serve companies from Parczew and the surrounding area, as well as clients across Poland remotely.
You can meet us in person or run the entire cooperation online — documents, contact and reports work the same in both modes.
Office
Czeberaki 88, 21-210 Milanów
Locally
Milanów, Parczew, Parczew county, Lublin voivodeship
Remotely
serving clients across Poland
Contact
in person, by phone or online
Contact information
Have questions? Contact us directly or send an inquiry.
kontakt.muadix@gmail.com
Phone
+48 789 779 374
Address
Czeberaki 88, 21-210 Milanów
Parczew county, Lublin voivodeship
Registration details
MUADIX SPÓŁKA Z OGRANICZONĄ ODPOWIEDZIALNOŚCIĄ
- Legal form
- SPÓŁKA Z OGRANICZONĄ ODPOWIEDZIALNOŚCIĄ
- Registry
- Rejestr Przedsiębiorców
- KRS
- 0001265741
- NIP
- 5391520254
- REGON
- 54568990400000